Company Information and Introduction

Location: Dublin 8 / Hybrid (2 days per week in the office)
Contract: Full Time, Permanent, 37 hours per week
Salary: €40,649 – €45,294 (L3P1–L3P5)

Reporting to the Admin Manager – Asset & Property Services, the postholder will work as part of the centralised pooled administrative team and contribute across a range of operational areas. Focus areas rotate regularly to support cross‑skilling and continuity of service.

Key Responsibilities

Operational Service Delivery

• Provide high‑quality administrative support across compliance programmes, planned works, repairs, voids and service coordination.

• Rotate across workstreams to support balanced workloads and continuity of service.

• Collaborate closely with teams across Asset Management, Property Services, Housing, Development and Finance.

Sustainability & Asset Data Support

• Maintain BER registers, sustainability datasets and retrofit programme records.

• Support energy performance reporting and data analysis inputs.

• Maintain asset and component data for lifecycle planning and investment programmes.

Compliance & Reporting

• Maintain scheduling, registers and certification records across statutory compliance areas (e.g., gas, electrical, fire systems, lifts, water hygiene, asbestos and FRA).

• Track remedial works and contractor documentation.

• Maintain KPI datasets, compliance reporting inputs, and regulatory logs.

Works Delivery & Tenant Coordination

• Support planned maintenance, voids and adaptations processes.

• Coordinate appointments, access arrangements and contractor instructions.

• Assist with procurement documentation, orders and invoice processing.

• Support tenant communications and satisfaction surveys.

Systems, SharePoint & Document Control

• Update housing management systems and operational registers to agreed standards.

• Maintain structured SharePoint folders and evidence libraries.

• Apply ISO‑aligned document control practices, ensuring compliance with naming conventions, version control and audit requirements.

Governance, Meetings & Reporting Support

• Coordinate diaries, agendas, packs, room bookings and logistics for meetings.

• Record minutes and actions.

• Support internal reporting, dashboard preparation and communications.
  

Person Specification

Essential

• NFQ Level 5/6 qualification in administration, office management, IT, public administration or a related area OR substantial relevant experience in a busy or regulated environment.

Desirable

• Strong organisational and communication skills.

• Experience with structured records, SharePoint, digital systems, or ISO‑aligned document control.

• Experience supporting sustainability, energy or asset data programmes, compliance administration or works programmes.

• Experience with Microsoft 365 AI tools such as Copilot.

What Oaklee Offers

• Hybrid working (2 days office‑based)

• Defined salary ranges with annual discretionary reviews

• Generous leave (22 days + 3 discretionary)

• Employer pension (up to 7% contribution)

• Permanent Health Insurance

• Death‑in‑Service (3x salary)

• Employee Assistance Programme

• Mileage allowance

• Professional development including support toward CIOB, RICS, SCSI pathways

Company Information and Introduction

Job Title: Facilities Assistant
Hours Per Week:  37 hours per week, Monday - Friday
Contract: Permanent, Full Time
Salary: L3P1 €39,085 – L3P5 €43,552
Location: Dublin/ Leinster Region - Travel across the region will be required.

Oaklee Housing is an Approved Housing Body (AHB) established in 2000 to deliver high-quality modern homes for older people, families, mature single people, and people with complex needs. Continually collaborating with our statutory and voluntary partners, we have rapidly grown our presence across Ireland to become one of Ireland’s most ambitious providers of customer-focused housing and support services.

Key Responsibilities and Duties

• To assist the Housing Operations Team in keeping our properties and estates safe, secure, and tidy so that our tenants have a great place to live.

• You will be required to assist tenants with queries; report any issues/significant repairs needed; carry out minor repairs and coordinate with contractors to carry out major repairs or planned maintenance work.

• Safety & security of estates and schemes.

• Proactively schedule visits to your designated estates/schemes/properties so that you are a visible representative of Oaklee Housing for tenants.

• Walk around your designated schemes/estates checking that the fire alarms are operating properly, that common areas are clean, safe, and secure.

• Carrying out Minor Repairs

• Liaison with Contractors to enable access.

• Assist with empty homes.

• To carry out risk assessments if any issue is of concern and needs actioning to liaise with Property Services/Service Centre/Development team, as necessary.

• To be the main point of contact for all contractors and utility providers arriving on site.

• To arrange access for contractors including key fobs/parking and access through estates to direct contractors whilst on site.

• Assisting Tenants.

• Caretaker specific duties and general duties that may be required ad-hoc.

Key Skills and Competencies

• A full clean driving licence, with own transport, is essential.

• Basic DIY knowledge, such as carpentry and general building skills.

• An understanding and appreciation of the Social Housing environment and our tenants' needs.

• Working knowledge of health and safety regulations and a commitment to keep this knowledge up to date and current.

• Good MS Office (Outlook) skills.

• Good standard of both verbal and written communication skills

• Fluent English with strong communication skills (verbal and written) and the ability to adapt these to the audience.

Location: Brunel Building, Heuston South Quarter, Dublin 8 / Hybrid (2 days per week in the office)
Contract: Permanent (subject to six‑month probation)
Hours: 37 hours per week, Monday to Friday
Salary: €80,000 (or commensurate with experience)
Reporting to: Strategic Asset Manager
Department: Asset Management

About Oaklee

Oaklee is a growing Approved Housing Body with responsibility for over 2,500 homes nationwide. Following deconsolidation in 2023, Oaklee is building strong internal capacity, governance and technical expertise to support significant portfolio growth, with plans to increase the number of homes under management by 40% by 2026.

Oaklee’s culture is shaped by three core values: Agility, Empathy, and Ambition. We invest in people, systems and data to support sustainable growth, reduce reliance on external consultants and deliver high‑quality homes for residents.

About the Role

The Planned Investment Manager is a senior technical role within Oaklee’s Asset Management function. The role leads planned investment, asset intelligence and technical surveying activity across the national portfolio and provides technical leadership across remediation, asset onboarding and compliance‑related work.

You will manage a Property Surveyor and Sustainability Officer and work closely with colleagues across Property Services, Development, Compliance and Finance. This role plays a key part in shaping how Oaklee plans, prioritises and delivers long‑term investment in its homes.

Key Responsibilities

Planned and Cyclical Works

• Lead the development and delivery of planned capital and cyclical maintenance programmes

• Translate stock condition and lifecycle data into prioritised, deliverable programmes

• Oversee consultants and contractors delivering planned works

• Provide technical input to Board and senior management reporting

• Lead procurement planning and approve technical scopes and tender documentation

• Support annual budget setting and long‑term financial planning

• Monitor programme budgets, expenditure and forecasting in collaboration with Finance

Stock Condition and Asset Intelligence

• Lead the rolling stock condition survey programme

• Set survey standards, methodologies and quality assurance processes

• Review and validate survey outputs and lifecycle data

• Analyse repair trends to inform investment priorities and risk management

Asset Onboarding and Technical Due Diligence

• Lead technical onboarding of new developments and acquisitions

• Review safety files, O&M manuals, drawings and handover documentation

• Identify technical and compliance risks prior to operational handover

• Define defects liability monitoring and early‑life asset strategies

Compliance and Regulatory Support

• Support compliance with the AHBRA Property and Asset Management Standard

• Apply working knowledge of Irish Building Regulations and BCAR processes

• Coordinate external Assigned Certifiers, Design Certifiers and fire engineers

• Provide technical leadership on fire safety, remediation and major defect programmes

Data, Systems and Reporting

• Support the development of structured technical records and reporting dashboards

• Provide technical reporting for regulators and governance structures

Resident and Stakeholder Engagement

• Engage with residents and stakeholders in a professional, service‑focused manner

• Collaborate across Housing, Property Services, Development and Finance teams

Experience and Skills

Essential

• Degree in a relevant built environment discipline

• Minimum 5 years’ post‑qualification experience leading planned works or capital programmes

• Strong technical building surveying and building pathology expertise

• Experience managing consultants, contractors and budgets

• Working knowledge of Irish Building Regulations and BCAR

• Strong report writing and communication skills

• Full clean driving licence and willingness to travel nationally

Desirable

• Chartered or working towards chartership (SCSI/RICS)

• Experience in an AHB or Local Authority context

• Knowledge of ISO 55000 / ISO 19650

• Retrofit and sustainability experience

What We Offer

• Hybrid working arrangement

• Competitive salary and annual discretionary reviews

• Generous annual leave (25 days + 3 discretionary days)

• Employer pension contributions (up to 7%)

• Permanent health insurance and death‑in‑service benefit

• Ongoing professional development and career progression

Location: Brunel Building, Heuston South Quarter, Dublin 8 / Hybrid (2 days per week in the office)
Contract: Permanent (subject to six‑month probation)
Hours: 37 hours per week, Monday to Friday
Salary: €63,000–€73,000 (commensurate with experience)
Reporting to: Planned Investment Manager
Department: Asset Management

About the Role

The Property Surveyor is a technical role within Oaklee’s Asset Management function, supporting planned investment, stock condition intelligence and remediation activity across a national residential portfolio.

This role offers an opportunity to work within a growing in‑house technical team, contribute to evidence‑based investment decisions and help reduce reliance on external consultants over time.

Key Responsibilities

Surveying and Technical Assessment

• Undertake building pathology, stock condition and fire safety surveys

• Diagnose building defects and produce clear, evidence‑based reports

• Coordinate specialist investigations with external consultants where required

• Undertake and maintain Fire Risk Assessments and support action plans

• Support intrusive investigations and technical feasibility assessments

Programme and Project Delivery

• Support outsourced survey and consultancy programmes

• Prepare technical scopes, specifications and tender documentation

• Support tender evaluations and contractor queries

• Assist with budget monitoring, cost tracking and reporting

• Carry out site inspections and quality checks

Compliance and Technical Support

• Support compliance with the AHBRA Property and Asset Management Standard

• Apply working knowledge of Irish Building Regulations and fire safety guidance

• Support coordination of Assigned Certifiers and other regulated professionals

• Provide technical advice on defects, repairs and compliance issues

Stock Condition and Asset Data

• Support the rolling stock condition survey programme

• Assist with asset register updates and lifecycle data

• Support analysis of repair trends and component performance

Data, Systems and Reporting

• Produce clear technical reports for internal teams and senior management

• Maintain structured records to support audit and governance requirements

Resident and Stakeholder Engagement

• Engage professionally with residents and stakeholders

• Work collaboratively with Housing, Property Services, Development and Finance teams

Experience and Skills

Essential

• Degree in Building Surveying or closely related discipline

• Minimum 3 years’ post‑qualification experience in residential surveying

• Experience in building pathology and defect investigation

• Experience undertaking Fire Risk Assessments or similar programmes

• Strong technical report writing and communication skills

• Full clean driving licence and willingness to travel nationally

Desirable

• Working towards SCSI or RICS chartership

• Experience within an AHB or Local Authority

• Knowledge of ISO 55000 / ISO 19650

• Retrofit or sustainability experience

What We Offer

• Hybrid working arrangement

• Competitive salary and discretionary annual reviews

• Annual leave entitlement and pension contributions

• Permanent health insurance and wellbeing supports

• Ongoing professional development and career progression